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Frequently Asked Questions


1. QUESTIONS CONCERNING YOUR APPLICATION


Before applying

When can I apply for a scholarship?

The online application starts on February 21 and ends on March 30, 2018 at 11:59 hrs (noon CET).

Do I also have to fill in the online registration form?

No. The online registration form is only for paying participants. If you apply for a scholarship, you wait for the results by the end of May. Should you not have been granted a scholarship but still want to participate at the European Forum Alpbach 2018, then you can register as a paying participant.

Who can apply for a European Forum Alpbach Foundation scholarship?

The scholarships are available to people up to 30 years of age. We welcome applications from all countries (except Austria) and academic disciplines. We also encourage artists and non-graduates to apply. There are special programmes for students from China and Finland.

Where do Austrian citizens apply for a scholarship for the European Forum Alpbach?

Austrian citizens should apply for a scholarship through one of the many Austrian Clubs and IGs.

Which forms do I have to fill in and which documents are required?

A complete application requires a filled in online application form as well as a motivational statement, a curriculum vitae, certificates and transcripts and proof of English proficiency. You will need to upload the following documents with your application: copies of your highest and latest obtained school or university certificates, as well as a transcript covering all credits obtained during the last (academic) year, or alternatively a confirmation of your last obtained school or work experience. If your transcripts/certificates are in a language other than German or English, please submit a translation. This translation does not need to be certified.

I will turn 30 this year. Can I still apply for a regular scholarship?

Yes, if the day when you turn 30 is after March 30, 2018 (the deadline for applications). This means: If you turn 30 on March 31 or later, you can apply. However, if your birthday is on March 30 or before you will not be able to fill in the online form, hence apply for a scholarship.

I am under 18. Can I apply for a scholarship?

Yes, if you turn 18 before or on March 30, 2018 (the deadline for applications). However, if your birthday is after March 30, 2018 you cannot apply for a scholarship. 

I am a Chinese citizen. How can I apply for a scholarship?

If you are a master student or PhD candidate (maximum 30 years of age) from the following Chinese universities, you can apply for a scholarship for the European Forum Alpbach 2018: Fudan University, Peking University, Tsinghua University, China University of Political Science and Law, Renmin University, Beijing Foreign Studies University. Applications from other Chinese universities will not be considered. If you are studying at one of these universities, you have to apply directly via the Foreign Affairs Office of your university by sending them your CV and a motivational statement. Nominated students are invited for an interview at the Austrian Embassy in Peking. The interviews will take place by the end of April 2018. The application ends on April 10, 2018 at 11:59 hrs (noon CET). If you are a Chinese citizen studying abroad, you still have to apply via one of these universities.

I am a Taiwanese citizen. How can I apply for a scholarship?

Students from Taiwan apply via the Lung Yingtai Cultural Foundation. If you are a Taiwanese citizen studying abroad, you still have to apply via the Lung Yingtai Cultural Foundation. More information will be published on the website of the foundation soon.

Is it possible to apply for different scholarship programmes?

Provided that the respective application criteria are satisfied, it would be possible for you to apply for a scholarship at the European Forum Alpbach Foundation and at one of the Members of the Forum Alpbach Network. If you do so, please indicate it on your application.

When applying, should I already take care of accommodation?

The European Forum Alpbach disposes of an adequate allocation of student accommodation (approx. 30€/night) and will handle your room booking if you are granted a scholarship. Therefore, it is not necessary for you to reserve accommodation prior to the announcement of the selection results. However, please notify us should you wish to take care of your accommodation yourself.

Is my chance of being granted a scholarship higher if I apply only for some events instead of the entire event?

No. We recommend participation in the entire event because the combination of academic seminars followed by symposia and short courses on specific topics reflects the special character of the European Forum Alpbach.

Can I nevertheless apply for some events only?

In principle, it is possible to apply for some events only, but there is a minimum stay of 12 days. Please keep in mind that applicants who will stay for the entire forum will be given preference in the selection process.

Can I apply for a returner scholarship to the European Forum Alpbach Foundation?

Returning students can apply for a scholarship via Clubs or IGs. Alternatively you can apply as a seminar assistant or an “Alpbach Buddy” via the European Forum Alpbach Foundation. You will find more detailed information and conditions of the different returner scholarships here.


Online application

Which documents should I prepare for my online application?

 A complete application requires a filled in online application form as well as a motivational statement, a curriculum vitae, certificates and transcripts and proof of English proficiency. You will need to upload the following documents with your application: copies of your highest and latest obtained school or university certificates, as well as a transcript covering all credits obtained during the last (academic) year, or alternatively a confirmation of your last obtained school or work experience. If your transcripts/certificates are in a language other than German or English, please submit a translation. This translation does not need to be certified.

I did not receive the link for my registration per email. What should I do?

First check your spam folder. If you still cannot find the email, please click “resend”.

Can I save and continue my online application at a later time?

During part 1, it is not possible to save and continue the application later. Once you have reached part 2, you can save your online form and continue at a later time.

To write my Chinese name, which alphabet should I use?

Please use the Latin alphabet to write your name as well as the name of your university (this has administrative reasons).

Why do I have to indicate my passport number or social security number?

We need your passport or social security number for accounting files and to report to our donors and statistical agencies, as well as in order to support you in visa affairs.

Why do you ask for my permanent residence at the time of my high school graduation?

Some scholarships are reserved for persons from distinct regions (e.g. certain provinces or an Austrian ‘Bundesland’). If you indicate your residence at the time of your high school graduation, we know that you have a connection to this region. This might increase your chances of receiving a certain scholarship.

My university is not on the list. What should I do?

If your university is not on the list, please choose “other” and write down the official name of your university.

What is the difference between 'field of study' and 'subject of study'?

Your field of study is your study area (e.g. ‘natural sciences’). Your subject of study is the name of your study programme (e.g. ‘biology’).

How do I choose the seminars I will participate in?

You choose one seminar that takes place in the morning and one afternoon seminar.

Is my choice binding, when I choose the seminars I would like to participate in? Or is a change still possible after applying?

After the presentation of the seminars in Alpbach, you have the chance to change your mind and choose a different seminar. If you do so, please let the seminar assistants know at the beginning of the first seminar. Once the seminars start, it is not possible to change anymore.

Why are gaps not allowed when choosing the symposiums I would like to participate in?

A gap in your participation is not possible. As a scholarship holder, you automatically have to participate in all symposiums of the European Forum Alpbach. It is not possible to take a “break” in the programme. After you have been granted a scholarship, you can finalize your selection and choose individual events within the symposiums.

Do I have to participate in all symposiums of the European Forum Alpbach?

Yes. If you are granted a scholarship, you participate in all symposiums. In a later phase you can choose the exact sessions you would like to participate in.

Are there any costs I have to cover myself?

A basic scholarship covers the participation fee only. Should you not have sufficient funds to cover the costs of your stay in Alpbach, there is a possibility to apply for an additional amount for accommodation and board allowances. Please note that in all cases, you have to cover travelling expenses and cancellation costs of your accommodation.

How do I justify my request for financial support (accommodation and/or board allowance)?

As a valid application for subsidy, we accept either a written statement (you can write this in the box on the online application form) OR an attachment that proves that you receive a study grant.

Do I have to send a letter of recommendation with my application?

No, a letter of recommendation is not required.

How can I prove my English proficiency?

If you are a non-native speaker, there are two ways to prove your language proficiency in English:

– language certificates: A minimum European level B2 is required. We accept official language certificates (e.g. IELTS, TOEFL or equivalents to those tests). If your certificates are in a language other than English, you need to submit a translation. This translation does not need to be certified.

– if you are studying in an English-speaking country or programme, you can submit a confirmation that you are enrolled in an English-language programme.

I am an English native speaker. Do I have to prove my English proficiency?

If you are a native speaker, it is sufficient to upload a copy of your passport with your application.

Should I indicate practical experiences of a duration of less than a year?

Yes. Please indicate the length of your internship in the “position” bracket.

What should I pay special attention to, before clicking on 'final submission'?

First of all, make sure that your name is written correctly and has not been changed by autocorrect. Then check if all the mandatory fields are filled in and that your uploads do not extend the limit. Your upload was successful if you see the title of your document next to the upload button.

I would like to apply as a seminar assistant. Where do I state which seminars I am interested in assisting?

To apply as a seminar assistant, you fill in the online application form. In your motivational statement you indicate which 3 seminars you prefer the most and which 5 seminars you are NOT interested in assisting. 


After applying

When will all applicants be notified about the results?

The European Forum Alpbach will inform all applicants via email in the second half of May. Please do not contact us before the end of May regarding the status of your application. Thank you for your understanding.

Should I not be granted a scholarship, can I receive feedback on my application?

Due to the many applications we receive, we cannot give individual feedback on your application. However, we encourage you to apply for a scholarship in the next year. Thank you for your understanding.

Should I be granted a scholarship, is it still possible not to accept?

Yes. Your scholarship will be final only after a confirmation from you.

When applying, should I already take care of accommodation?

No. Once you have been granted a scholarship, you can book a room via our online system.

Should I be granted a scholarship, do I have to register via the European Forum Alpbach website?

No. Scholarship holders are automatically registered as participants.

 

2. PLANNING YOUR TRIP TO ALPBACH

When will I receive my scholarship?

If your scholarship includes a contribution to the accommodation costs, we will arrange this directly with the landlord. If your scholarship additionally covers a contribution to the costs of meals, the money will be paid in two rates (the dates of payment will be announced in Alpbach).

Are there any costs I have to cover myself?

A basic scholarship covers the participation fee only. Should you not have sufficient funds to cover the costs of your stay in Alpbach, there is a possibility to apply for an additional amount for accommodation and board allowances. Please note that in all cases, you have to cover travelling expenses and cancellation costs of your accommodation.

When traveling to Alpbach, I will have to enter the Schengen Area. Will you be able to support my visa application?

The Austrian Federal Ministry for European and International Affairs supports us and will inform the nearest Austrian consulate or a consulate with representation for Austria of your visa application. Every Austrian consulate will issue your visa free of charge. However, we can only assure that this is the case when applying at Austrian consulates directly. If you are applying at the consulate of another member of the Schengen area, we cannot guarantee that your files are handled free of charge.

How can I arrange my accommodation in Alpbach?

During the Forum, Alpbach and the surrounding villages are mostly booked out. Therefore, we recommend you to book a room via our online system, when you fill in the registration form. If you would like to do so, please do NOT click on the box “I do not need a room reservation” but indicate if you have special requirements and make sure that the booking period for your accommodation is correct. Then you have to accept the general conditions for accommodation.

How do I find out about the accommodation I am staying at?

The Alpbach Tourism GmbH sends the confirmation of your booking to your email address no later than 3 days before your arrival. Ms Katharina Dander will be available for questions concerning accommodation via katharina.dander@alpbach.at.

Will you contract a health and accident insurance for me?

No, please do so yourself for the period of your stay in Alpbach with two additional days for traveling between your hometown and Alpbach.

 

3. IN ALPBACH

What do I do once I arrive in Alpbach?

The reception on the ground floor of the Congress Centre will supply you with your badge and an information folder. Please carry this badge with you at all times, as you will need to present it for admission to all events. For any questions regarding organisational matters please contact the scholarship support in the Congress Centre or the Standing Committee.

What is the Standing Committee?

The Standing Committee is formed by former Alpbach alumni who assist scholarship holders in practical matters in Alpbach. It organises a diverse social programme for the Forum’s participants, including excursions, fireside talks, sports events and parties. Please find further information on the Standing Committee website and on the information board in the entrance hall. The Committee will be introduced during the official welcome ceremony for all scholarship holders in the Alpbach Congress Centre on August 15 at 16:00 hrs and will inform you about the planned events.

Is there a dress code?

There is no dress code, but do not forget to bring warm clothes and especially weatherproof footwear with you. Alpbach is a mountain village where the weather is highly prone to change, even in the summer. Please bear in mind that the roads in Alpbach are steep, so flat-heeled shoes are advisable.

Why do I have to fill in a registration form?

In accordance with Austrian police regulations you have to fill in a registration form at your accommodation in Alpbach, which you will obtain from your landlord.

I am hungry. Where can I eat?

Your accommodation includes breakfast. In some hotels and restaurants special student meals are offered. You will find detailed information on this in Alpbach. We recommend making a table reservation one day ahead for groups. There is also a big SPAR supermarket on the left-hand side of the main street as you enter the village.

What do I do before checking out?

On the day of departure, please check out from your accommodation by 10:00 am and return your badge at the conference office. Detailed information on train, bus and plane schedules are available here. The office of Alpbach Tourism GmbH in the Congress Centre can give you further travel or tourist information.

Why is it important to hand in a feedback report after my participation?

Your feedback matters. We want to make the European Forum Alpbach better every year and to adjust it to your needs and requirements. This is why we would like to hear your feedback.
Moreover, our scholarship programme would not be possible without the generous support of single persons and enterprises. By providing sufficient funds, they make your participation in the European Forum Alpbach possible. To be able to convey your experiences and impressions to our sponsors and to attest the meaning of their financial contribution, your feedback reports are crucial for us.