The protection of your personal data is of particular concern to us. We therefore process your data exclusively on the basis of legal regulations (GDPR and Austrian data protection law).
Data subjects and legal basis for processing
As a regular visitor of our website, no personal data is processed. We process personal data of participants, contributors (experts), those interested in our events and activities, those interested in or contributing in events of the European Forum Alpbach non-profit private foundation, provided that consent is given (legal basis Art 6 Para 1 lit a GDPR), or the processing is necessary to protect the legitimate interests of the controller (legal basis Art 6 Para 1 lit f GDPR). In rare cases, we are subject to legal obligations that make processing necessary, for example, to protect vital interests (Art 6 Para 1 lit d GDPR), to fulfil a contract (Art 6 Para 1 lit b GDPR), or to fulfil tax obligations (Art 6 Para 1 lit c GDPR).
The controller European Forum Alpbach non-profit association is responsible for processing your personal data:
European Forum Alpbach non-profit association
1010 Vienna, Austria
T: +43 (1) 718 17 11
F: +43 (1) 718 17 01
E: email@example.com or firstname.lastname@example.org
You can reach us via the above-mentioned contact details – we are happy to answer your questions on the subject of data protection.
Consent to the processing of your data is given in the course of registration for the event European Forum Alpbach via an online ticketing system. You can revoke this consent at any time. A revocation has the consequence that we will no longer process your data for the purposes listed below from that point on. For a revocation please contact email@example.com.
Categories of data and purposes of processing
Possible categories of data of data subjects processed by the controller cover: Active functions/activities as functionary of the association; Age (indirect, with date of birth); Accompanying persons; Data on payment history; Company affiliation; Date of birth; Sex; Legal representatives (children as accompanying persons); Communication data; Correspondence languages; CVs; Nationality; Name and parts of names; Emergency contact; Organizational affiliation (position); Travel data; Participation in past events; Accommodation and food preferences; Residence.
We process data (on the basis of Art 6 Para 1 lit a GDPR for the fulfilment of the event contract, or Art 6 Para 1 lit b GDPR with consent) for the following purposes: Support of participants and contributors or experts; accounting; travel and room organization; maintenance of business relations; admission control; mailings to inform about future events and activities; historical interest.
Photo and video coverage of the event
The controller may take photos and videos of the data subject in the context of events on which people are depicted. The controller and its official event partners may use these photos and videos to inform about the event on the basis of legitimate interests and publish them in social media as well as on websites and in mailings (internationally accessible) and in print media. The coverage includes recordings of online content (e.g. live streams) produced during online events. The legitimate interests of the controller and its official partners consist in informing a broad public about the event that has taken place.
In order to inform about future activities and events of the association and the European Forum Alpbach non-profit private foundation, data subjects will receive mailings (e-mail, postal). Data subjects agree to receive mailings throughout the year about the European Forum Alpbach and other events organised directly by the European Forum Alpbach by subscribing via 2021.alpbach.org. Affected persons can revoke their consent to receive mailings (by post or by e-mail to firstname.lastname@example.org) at any time.
Duration of storage
Your personal data will be deleted, unless it is no longer needed for the permitted purposes for which it was collected, or in case you revoke your consent and we are not legally obliged or otherwise entitled to continue to store such data. In particular, your data will be stored within the scope of the legal obligations to retain data and for as long as it may be necessary for the assertion, enforcement and defense of claims or for the assertion and enforcement of claims, the representation of interests and the defense of allegations in official or judicial or other institutional proceedings provided for this purpose.
Recipients and categories of recipients
Selected categories of personal data of data subjects may be disclosed to the following recipients or categories of recipients: Data processors; European Forum Alpbach non-profit private foundation (in cases of joint processing, legal basis is based on Art 6 Para 1 lit f GDPR); public authorities; IT service providers; co-organizers; partner organizations (partners who hold partner events in the course of the European Forum Alpbach can view lists of participants); external tax consultants; transport companies (on site).
Information on legal remedies
You are entitled to the rights of information, correction, deletion, restriction of processing, data transferability and objection. For this purpose, please contact us (email@example.com). If you believe that the processing of your data violates data protection law or your data protection rights have otherwise been violated in any way, you can complain to the supervisory authority. In Austria, the data protection authority (Barichgasse 40-42, 1030 Vienna, telephone: +43 1 52 152-0, firstname.lastname@example.org) is responsible for data protection.
Transfer of data to third countries
In the case that we process personal data in a third country (outside the European Union or the European Economic Area) or in the case that this is done in the context of using the services of third parties or the disclosure or transfer of personal data to third parties, we will only transfer personal data if this is done to fulfil our (pre-)contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests.
In some cases of processing, the European Forum Alpbach non-profit association works closely with the European Forum Alpbach non-profit private foundation. For certain areas, the association and the private foundation are jointly responsible for the processing of personal data – there is a joint responsibility. The following describes the main points of the agreement between the two data controllers:
These data processings are subject to joint responsibility between the controller (A) European Forum Alpbach non-profit association (referred to as “(A)”) and the controller (B) European Forum Alpbach non-profit private foundation (referred to as “(B)”):
|Type of processing||Description, purposes and means of processing||Type of data subjects||Type of cooperation between controllers|
|Processing of data of data subjects||Acquisition, storage and management of data categories of data subjects in systems (e.g. databases, website)||experts, arts scholars, seminar assistants, active functionaries, participants, interested parties||Use of the same database for the processing of certain data of data subjects|
|Administration of Experts||Administration of experts (= contributors, speakers, artists) of the event European Forum Alpbach includes acquisition, organisational handling (e.g. room management)||experts, active functionaries, scholarship holders, arts scholars||Processing of the data in shared database of both controllers; acquisition and organisational processing (e.g. room management) can be carried out by both controllers|
|Administration of active functionaries||Includes administration of active functionaries (e.g. advisory board members) (e.g. publication of information on website, invitation to events)||active functionaries||Processing of the data in shared database.|
|Administration of Arts Scholars||Arts Scholars are scholarship holders who assume a role as experts in the course of the event.||Arts Scholars|
|(A) makes selection of candidates; processing in shared database; (B) obtains access to data in to manage data subjects as scholarship holders of the Foundation (e.g. sending of information).|
|Administration of Seminar Assistants||Seminar assistants are recurring scholarship holders who take on a role as contributors in the course of the event.||Seminar assistants||Seminar assistance applicants are managed by (B) in own database. (A) will later have access to data in order to carry out further organisation (regarding the content of seminar assistantships at events).|
Definition of responsibilities for the fulfilment of information obligations and data subject rights:
|Type of data subjects||Compliance with information obligations||Compliance with data subjects’ rights (requests for rectification, erasure, restriction of processing, access, transferability and objection)|
|Experts||(A) and (B)||(A) and (B)|
|Arts Scholars||(A) and (B)||(A) and (B)|
|Seminar assistants||(A) and (B)||(A) and (B)|
|Active Functionaries||(A) and (B)||(A) and (B)|
|Those interested in the events and activities of the association or private foundation||(A) and (B)||(A) and (B)|
The European Forum Alpbach non-profit association (controller A) acts as a central point of contact for concerns of all data subjects regarding data privacy (email@example.com).
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Analysis tools and advertising
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The storage of Google Analytics cookies is based on Art 6 Para 1 lit f GDPR. The website operator has a legitimate interest in the analysis of user behaviour in order to optimise both his website and his advertising.
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